Lane closure letter
About Lane Closure
Lane Closure Guidelines: According to CA, “The concessionaire must not close any lane of the project highway for maintenance or repair work.” Except with the prior written approval of the highway authority or independent engineer.
Additionally, the concessionaire will ensure highway safety standards as per Schedule S of CA. And, in a strict manner, comply with it in the event of any lane closure or diversion of traffic. The independent engineer carefully monitors adherence to Schedule S requirements.”
Lane closure: standard procedure
- Each construction agreement has a rule about when a highway lane can be closed.
- According to certain agreements, the norm for closing a lane typically falls.
- The independent engineer adheres to the rules outlined in the contract.
- The independent engineer itself has the obligations stipulated in the concession agreement.
- The concessionaire must get lane closure approval in writing from the authority.
- And lane closure requests should be submitted no later than seven (seven) days prior to the planned lane closure.
- This request should include details indicating the following:
- Nature and extent of repair works,
- The length and section required to close
- and the period of closure.
- It also provides information on how long repairs will take.
- Also mention the shortest time possible to finish the work.
Within 5 (five) days of receiving such a request,. The Highway Authority or the Independent Engineer will grant permission, making any necessary modifications as they see fit.
Letter 1: Pertains to the unauthorized closure of a lane, as per Article 18 of the CA.
The concessionaire receives a sample draft letter on unauthorized lane closure. According to Clause 18.10 of the Concession Agreement.
Unauthorized road lane closure
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The Concessionaire, The letter pertains to the unauthorized Lane closure under Article 18 of the Concession Agreement-Reg. Dear sir, During site inspection, we saw an unplanned lane closure between km. 10+000 and km. 12.0000 on the project highway. In this regard, we request that you send a Request for Inspection (RFI) to an independent engineer. When making the request, please define the locations for closure. The independent engineer could approve any lane closure if it meets the conditions. Plans such as “Partial Closure of Existing 2-Lane Carriageway” or “Closure for Work on One-Side Carriageway of Four or Six-Lane Divided Carriageway” may follow, depending on the situation. Conclusion Please be aware of any unauthorized lane closures that occur without the prior written approval of the highway authority or an independent consultant. This is mandatory as per Clause 17 of the CA. If this occurs, the Highway Authority would charge damages under Concession Agreement Clause 17.5. We appreciate your prompt response to the points mentioned above. Thus, once again, you are appealing to strictly comply with your obligations to fulfill the requirements of the concession agreement. Thank you for ensuring our best services. [Yours,] [Insert the name of the authorized person]. |
Note to Visitor
Please note that the contract terms mentioned earlier are some examples. They come from the BOT (annuity) project’s concession agreement, run by the PPP mode. This was in effect from 2020 to 2022.
Afterward, it’s important to make the necessary adjustments to your present contract terms. Craft a letter that fits with this project’s concession agreement.
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Review observations and approval of lane closure.
The following letter template relates to the review and approval of the lane closure. This refers to the concessionaire’s request for lane closures for periodic maintenance work. This is as per Article 17.7 of the CA.
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The Concessionaire, Subject: Approval of the highway lane closure request with certain observations. Dear sir, In view of your traffic proposal, we’ve reviewed your lane closure submission. It’s about the major maintenance of the pavement surface. Bituminous concrete overlay work was done on the Main Carriageway as part of routine maintenance. This program is scheduled for the period from January 1 to January 20, 20XX. The proposed lane closure submission demonstrates that the lengths and durations vary.
Our goal is to serve road users by reducing unnecessary delays and improving safety. This can be achieved by limiting exposure to highway work areas where incidents occur. The length of the lane closure on the project highway should not exceed 2.5 to 3 km. This is to ensure that road users can travel through the highway work zones in a uniform and safe manner. Its purpose is to limit or minimize the impact on traffic. Conclusion: Thus, under the above condition, you must submit a revised plan for lane closure. The plan will include a temporary construction median opening at a suitable location. The proposed temporary median opening is between the chainages from km.8.000 to km.12.000 and km.14.000 to km.19.000. We approve the remaining sections of the requested lane closures, subject to the following conditions.
The Highway Lane Closure Request has been approved with conditions.
Thank you, and we will always provide the best service. [Yours Sincerely,] [Insert the name of the authorized person]. |
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Note to Visitor
The observations and approval of the lane closure mentioned above serve as an example.
You make necessary modifications about the specific location, traffic density, and other circumstances of the specific project. And to meet modern-day requirements.
Also read: Letter on road safety measures to prevent road accidents
Additionally, you can find various sample draft formats for highway operation and maintenance correspondence.
FAQ’s Related to Lane Closure letter:
What are the contractual provisions on delay in the opening of traffic upon closure of the highway lane closure permission time frame?
Clause 17.7.1 grants the concessionaire permission to close the designated lane for the duration stated therein.
If the concessionaire fails to reopen the lane on time, they will be liable to pay damages to the authority equal to 0.1% (zero point one percent) of the average daily fee for each 250 (two hundred and fifty) meter stretch, or a portion thereof, for each day of the delay until the lane is strictly reopened to traffic.
