Status Of Highway Project Facilities

Table of Contents

Status of Highway Project Facilities

The CA sets specific requirements for the highway project facilities. Under the provisions of CA, the concessionaire shall construct the project facilities. Such facilities shall include:

Toll plaza
Roadside furniture and roadside facilities
Highway lighting;
Pedestrian and cattle pass facilities;
Landscaping and tree plantations;
Rest areas;
Truck lay-byes;
Bus bays, pickup bus stops, and bus shelters;
Cattie crossings;
Development of a site for wayside amenities;
Traffic aid posts;
Medical aid posts;
Vehicle rescue posts;
Telecom system; and
Highway traffic management system.

These facilities comprise four or six-lane sections of the project highway. These facilities should be completed by or before the project’s scheduled completion date.
The concessionaire must care for these facilities in a manner consistent with good industry practices, according to the concessionaire’s O&M obligations.
Also, the concessionaire shall maintain the project highway, project facilities, and project assets in working and orderly condition at all times during the concession period or any extension thereof.
Maintenance of road furniture and highway facilities shall include attending to repairs to various parts of the road furniture and connected services as and when necessary. Replace any irreparable work items within a reasonable timeframe.
The highway authority will receive all road furniture and facilities that are usable and in working order at the conclusion of the concession period or its extension.
During the operation period, the concessionaire shall promptly provide any relevant information about the project highway that an independent engineer may require.

Status of Highway Project Facilities Letter 1:

Updating the Status of the Highway Project Facilities

Status of Highway Project Facilities: During the operation and maintenance period, the contractor is required to update the status of the highway project facilities on a monthly basis. This is to facilitate the review and smooth monitoring of the project highway, thereby enhancing road user safety and maintaining the project highway’s service level.

The Concessionaire,

Subject: Updating the status of the project Facilities-Reg…

Dear Sir,

Regarding the previously mentioned topic, we are providing you with a format that details the current state of the project facilities in the project corridor. You should routinely submit the information in your monthly Operation and Maintenance Report, following a joint site inspection with the team’s independent engineer.

Thank you for ensuring our best services.

[Yours Sincerely,]

[Insert the name of the authorised person].

Sample format to furnish the status of the Highway project facilities

This is a sample format to provide information about the status of the highway project facilities.

Status of Highway Project Facilities in the Project Corridor during the month of January 2024
Sr. No.	Description of Project Asset	Unit	Inspection Findings
Sr. No.	Description of Project Asset	Unit	As per Inventory / CA	Available at site	Missing	Remarks of Independent Engineer
A	Pavement of the Carriageway:
1	Pot Holes	Nos.
2	Cracks	Sqm.
3	Rutting
	(a) Length or width	Sqm.
	(b) Depth	MM
4	Other defects: ravelling, shoving, slipage, etc.
	Ravelling	Sqm.
	Shoving	Sqm.
	Slipage
5	Kerb line, Central line, edge line marking	Sqm.
	(a) Missing	Sqm.
	(b) Faded
6	Studs or cat eyes in carriageway are missing	Nos.
7	Rumble Strips	Nos.
	(a) Painting	Sqm.
	(b) Studs missing	Nos.
8	Performance criteria (BBD and BI Test)	Km.
	BI	Km.
	BBD	Km.
B	Condition of Earthen Shoulder
1	Depression/Settlement/Rain cuts	Cum.
2	Improper cross-slopes	Cum.
3	Raised shoulders	Cum.
C	Central Median
1	Broken Median Kerb	Rmt.
2	The faded color of median wall	Sqm.
3	Rank vegetation	Sqm.
4	Median drains are functioning	Sqm.
5	Median Plantation (Nos.)	Nos.
	(a) Gap in plantation	Sqm.
	(b) improper trimming/pruning of plantation	Nos.
D	Seperator island
1	Broken separator wall	Mtr
2	Painting (Fade) on Guard rails
3	Functioning of cross-drain
4	Proper cleaning of dirt along side wall
5	PCC on separator
E	Islands
1	Broken Wall
2	Top level of Island
3	Cleaning of Island
4	Guard rails of Island
	(a) Painting
	(b) Broken or tilted
D	Traffic safety and control devices:
1	Crash Barrier	Rmt.
	(a) Missing	Rmt.
	(b) Tilted	Rmt.
	(c) Broken	Rmt.
2	Steel Guard Rails	Rmt.
	(a) Missing	Rmt.
	(b) Tilted	Rmt.
	(c) Broken	Rmt.
	(d) Faded	Rmt.
3	Traffic Signs and Gantries
(i)	Directional Signs	Nos.
	(a) Missing	Nos.
	(b) Tilted	Nos.
	(c) Broken	Nos.
	(d) Faded	Nos.
	(e) Posters on signages	Nos.
(ii)	Cautionary Signs	Nos.
	(a) Missing	Nos.
	(b) Tilted	Nos.
	(c) Broken	Nos.
	(d) Faded	Nos.
	(e) Posters on signages	Nos.
(iii)	Mandatory Signs	Nos.
	(a) Missing	Nos.
	(b) Tilted	Nos.
	(c) Broken	Nos.
	(d) Faded	Nos.
	(e) Posters on signages	Nos.
(iv)	Chevron Sign	Nos.
	(a) Missing	Nos.
	(b) Tilted	Nos.
	(c) Broken	Nos.
	(d) Faded	Nos.
	(e) Posters on signages	Nos.
(v)	Hazard Marker or Bollard Sign	Nos.
	(a) Missing	Nos.
	(b) Tilted	Nos.
	(c) Broken	Nos.
	(d) Faded	Nos.
	(e) Posters on signages	Nos.
(vi)	Other Delinators	Nos.
(viii)	Retro reflective tape below W-beam, any object in 1.5 m of c/w	Nos.
4	Road Marking Central/Edge line (Sqm.)	Nos.
4	Other Road Furniture	Nos.
(i)	Kilometer stones	Nos.
	(a) Missing	Nos.
	(b) Tilted	Nos.
	(c) Faded	Nos.
	(d) Posters on signages	Nos.
(ii)	Hectometer	Nos.
	(a) Missing	Nos.
	(b) Tilted	Nos.
	(c) Faded	Nos.
	(d) Posters on signages	Nos.
(iii)	ROW pillars	Nos.
	(a) Missing	Nos.
	(b) Tilted	Nos.
	(c) Faded	Nos.
	(d) Posters on signages	Nos.
E	Service Road:-
1	Potholes	Nos.
2	Debris	Sqm.
3	Entry/Exit point
4	Other defects in service road
F	Footpath/Drain Cover
1	drain cover broken	Nos.
2	Functioning of Inlet	Sqm.
3	side wall broken	Cum.
4	Silting of drains	Sqm.
5	Water pool visible within ROW	Sqm.
6	Drainage of service road	Sqm.
G	Housekeeping of Area with ROW:
1	Cleaning of ROW	Sqm.
2	Removal of Debris	Sqm.
3	Encroachment of ROW	Sqm.
4	unauthorized hoardings within ROW	Nos.
H	Structures
1	Painting of Head Wall	Sqm.
2	Numbering of Structure	Nos.
3	Settlement of Approach road	Sqm.
4	Handrails missing, Faded	Sqm.
5	Functioning of Spouts	Nos.
6	Wearing coat or footpath damaged	Sqm.
7	Condition of Expansion Joint	Sqm.
8	floor of structure or bed damaged	Sqm.
9	Silting at bed level	Sqm.
10	Pitching of embankment	Sqm.
11	Chute drain damaged	Sqm.
12	Rank vegetation in Retaining/RE wall	Sqm.
13	Slope of embankment damaged	Sqm.
14	Cracking in pier, abutment, slabs, return wall, or dirt wall	Sqm.
15	Scouring around pier and abutment	Sqm.
I	Bus Shelter and Truck Laybyes:
1	Roof shade and side walls in damaged condition	Sqm.
2	Seating arrangement (Kota Stone): missing or broken	Sqm.
3	Debris in circulation areas	Sqm.
4	Potholes in circulation areas	Sqm.
5	Village name board on bus bays	Nos.
6	Toilets cleaning, water supply, tube light fittings	Nos.
7	Damaged taps, leaking from taps	Nos.
8	Damaged blocks in truck lay-byes	Nos.
9	Drinking water facilities	Nos.
J	Lighting
1	High mast light	Nos.
	(a) Missing	Nos.
	(b) Not working	Nos.
	(c ) Faded pole	Nos.
	(d) posters on pole	Nos.
K	Toll Plaza
1	Details of Grivance Register
2	Response time of Accident
3	Functioning of Ambulance, Tow-away Trucks and Cranes
4	Functioning of PTZ camera	Nos.
5	Functioning of Registration plate camera	Nos.
6	Toll booms functioning	Nos.
7	Validation with ATCC
8	Surprising check of toll operations (once a week)	Nos.
9	Visibility of signages on toll plaza	Nos.
L	Avenue Plantation
1	Total Scope	Nos.
2	No. of Plants more than one year	Nos.
3	No. of Plants Planted this Year	Nos.
	(a) Protection	Nos.
	(b) Watering	Nos.
	(c ) Manuring	Nos.
	(d) Mowing, rounding	Nos.
M	Median Plantation
1	Total Scope	Nos.
2	Missing plants	Nos.
3	Pruning
4	Watering
5	Cleaning of rank vegitation
6	Other horticultural operations like Manuring, rounding, etc.

Status of Highway Project Facilities: A note to the visitor

The above-stipulated list and instructions for updating the status of project facilities on the project highway are not hard-and-fast rules. It is purely in the engineer’s interest to closely monitor the project highway facilities at his discretion.

Also read NSV Report Letter: Request for program, submission, Review observations and comments

You can find various sample draft formats for highway operation and maintenance correspondence