Sample draft letters, templates, formats & ideas
Team Highway Correspondence 
Site Instruction on DBM Works Content brief: The following content pertains to the highway project construction works. It contains the independent engineer’s findings of defective, inaccurate, and substandard DBM works on the project highway. These are with particular reference to specifications and standards as specified in CA. This includes a letter of notice to the … Read more
Review observations on Major Bridge GAD Drawings Content Brief: Review on Major Bridge GAD Drawings: This content pertains to the Review observations on major river bridge GAD drawings. These observations are made by the IE following the concessionaire’s submission of GAD drawings. The details and letters contain the following information: Major bridge General arrangement drawings … Read more
Site Instruction on Faulty Highway Construction works Content Brief: Site instruction on Faulty Highway works: The following content is about the faulty highway construction activities on the project highway. It contains the IE’s highway construction project site inspection. And passing certain instructions to the concessionaire about the faulty highway construction works. These instructions are made … Read more
Road Maintenance During Rains Content Brief: The following content is about IE’s highway project site inspection during heavy rain. And passing certain instructions to the concessionaire about maintenance requirements during the monsoon. These instructions have been made to operate safe traffic movements on the highway. This includes sample site reference notices to the concessionaire by … Read more
Site instruction on dust pollution by road construction works The following content is related to highway project construction site dust pollution due to construction works these are located in the camp site and part of the carriageway. It contains IE’s comments on dust pollution at the construction project’s highway camp site. This article contains a … Read more
Site instruction on earthen shoulder construction and maintenance The following content pertains to the highway project site instruction earthen shoulder construction and maintenance works. It contains IE’s remarks on earthen shoulder construction works on project highway. This article includes a sample instruction notice to the concessionaire by the IE about the earthen shoulders. It reference … Read more
Immediate repair and maintenance of major bridges during the construction The following content is about the maintenance of the retained major bridge during the construction phase. It explains and briefs the condition assessment and necessary actions on maintenance requirements of major bridges. The content also highlighted the concessionaire obligations related to the maintenance of major … Read more
Review Observations on Highway Material Mix Designs Review on Highway Material Mix Design: This content pertains to the review observations on various highway material mix designs. These observations of IE follow the concessionaire’s submission of the material mix design, incorporation of sources, and test results. These mix designs were prepared in-house by the contractor or … Read more
Site instruction letter on defective embankment construction The following content pertains to the highway project embankment construction works. It contain a independent engineer’s findings of defective embankment or subgrade construction works on project highway. This article includes a various sample site instruction notices or letters to the concessionaire by the IE. It reference to defects … Read more
Highway construction site inspection following heavy rain Highway Inspection Following Heavy Rain: The following content relates to an independent engineer’s inspection of a highway construction site following a heavy rain. This includes a notice letter to the concessionaire by IE. The notice shall describe various observations of lapses and defect findings of inspection. Also, consequential: … Read more
Letter on Improper Bituminous Construction Works on Highway Construction The following content is about the improper bituminous construction works on the project highway. It outlines the concessionaire’s obligations to follow standards and specifications in highway construction. This standard and specifications are as per the terms of the concession agreement. This includes a letter of notice … Read more
Review Observations on Highway Material Source Approval Review observations on source approvals: This content pertains to the review observations on various highway material source approvals. These observations of IE follows the concessionaire’s submission of the material source and test results. These tests were conducted in-house by the contractor or a third-party test laboratory. And notify … Read more
Review Observations on Highway Quality Assurance Plan This content pertains to the review observations on quality assurance plan document. These observations were made by the IE following the concessionaire’s submission of the QAP document. And notify to the concessionaire through letter. The details and letters contain the following information summary: Quality assurance plan submission. Review … Read more
Letter on Traffic control and Road safety during highway project construction Safety During Highway Construction Letter on Road Safety During Construction: It outlines the responsibilities of the concessionaire in maintaining the traffic and safety of the highway during the construction phase. The following content is about traffic control and safety during highway project construction. It … Read more
Existing Road Maintenance In Construction Phase Content brief: The following content explains the criteria for existing road maintenance in construction phase or period. It talks about the concessionaire’s responsibilities relating to existing maintenance during construction. The text even consists of a letter exchange between the IE and concessionaire about the titled subject. The letter summarizes … Read more