Sample draft letters, templates, formats & ideas
Team Highway Correspondence 
Traffic Diversion Plans Letters About Traffic diversion plan. A regular traffic flow of carriageway takes place the diversion by various reasons. Due to undergoing construction activities, periodic maintenance works Lane closures for repair and restoration works of carriageway and structures Traffic jam or blocks due to Accidents and Incident Whenever the above situations occur on … Read more
Road Material Source Approval Letters of Highway About the Road material source approval According to CA provisions, the materials used for construction must comply with the specifications and standards. The materials proposed by the concessionaire for construction must have effective working characteristics. And those material test results align with industry-accepted standards. As stipulated by the … Read more
Weigh-in motion at Toll plaza Letter About and purpose of the weigh-in motion at the toll plaza It is that, as per scope and schedule D of the CA, the toll plaza must provide the facility of the weigh-in motion. The concessionaires have to install, maintain, and operate weighing platforms. These weigh-in-motion-type weighing platforms are … Read more
NSV Report Letter About the NSV Report Letter: The following letters discuss NSV’s pavement roughness measurement. This includes the contents of subsequent letters. Request for conducting bi-annual roughness measurements The measurements can be conducted using a bump integrator, a rough meter, or any other approved, appropriate method. Intimation about the planning and conduct of the … Read more
Notice on Highway Safety Defects to concessionaire for Rectification Notice on Highway Safety Defects to concessionaire for Rectification Notice on Highway Safety Defects. Contractual Provisions on Site Inspection and Defect Notification of Highway safety defects Clause 19.2 of the concession agreement pertains to inspection (Article 19). Which stipulates the following At least once a month, … Read more
Highway Signage Defects Notice to concessionaire for Rectification. Highway signage defects: The following list includes common and sample road safety defects and deficiencies in highway projects. Various Types of Highway signage defects: Si no Defect Detail of defect Photograph Engineer Remarks 1 Non-standard size of informative signage The emergency contact information sign is not up to … Read more
Notice on Highway Plantation Defects to concessionaire for Rectification Notice on Highway Plantation Defects. The following list includes common and sample road safety defects and deficiencies in highway projects. Notice on Highway Plantation Defects: Various samples Si no Defect Detail of the defect Photograph Engineer Remarks 1 Dried plants on highway median and mortality in … Read more
Notice on Highway Surface Defects to the concessionaire for rectification Notice on Highway Surface Defects: The following list includes common and sample road surface defects and deficiencies. Si no Defect Detail of the defect Photograph Engineer Remarks 1 Bleedy pavement surface Bleeding on the treated crack sealing portion As observed, there was evidence of bleeding … Read more
Highway Plantation Inspection Report About the Highway Plantation Inspection Report: Plantations are part of the concession agreement for highway projects. The concessionaire is responsible for maintaining plantations on the highway in ROW. The highway plantation will be under the supervision of the independent engineer’s horticulture expert. The obligation to supervise is one of the objectives … Read more
Highway Operation and Maintenance Manual Letter The following content contains various correspondences of the Highway Operation and Maintenance Manual. Such as Request letter for Submission of Revised and Updated Highway Maintenance Manual by IE. Submitting the Operation and Maintenance Manual to IE. Contractual Provisions about the Operation and Maintenance (O&M) Manual Review observations and comments … Read more
Letter on Missing Road Traffic Sign Letter 1: Request to install missing road traffic sign boards and thermoplastic bar markings at median opening locations. About Letter on missing road traffic sign: The letter pertains to the missing road traffic sign. It is a simple draft format of subject matter. Independent engineer can use this format … Read more
Highway Inventory letter About the Highway inventory letter The following content is a sample draft format of a highway inventory letter. This draft format is useful for writing a letter to the concessionaire. That is request to the concessionaire to submit the highway inventory status. This letter draft pertains to the request of submission of … Read more