Borrow Area Source Approval Letter
Content Brief:
- Borrow Area Source Approval Letter: This content pertains to the review observations on various Borrow Area Sources and issuing Approval of highway construction project.
- These observations of IE follows the concessionaire’s submission of the borrow Area material source and test results.
- These tests were conducted in-house by the contractor or a third-party test laboratory. And notify the concessionaire through a letter about the IE findings and observations.
- The following content includes various borrow area source approval or denial permits with site, financial, environmental and legal specific review and conditions.
About the Borrow Area material source approval
- According to CA provisions, the materials used for construction must comply with the specifications and standards.
- The materials proposed by the concessionaire for construction must have effective working characteristics. And those material test results align with industry-accepted standards. As stipulated by the respective codes and guides.
- The independent engineer has to review a copy of the tests conducted. The results obtained need to meet the standard criteria of the following
- The processes at each level,
- The frequency required,
- The test results meet the standard criteria.
- The concessionaire has to carry out the necessary tests as per standards and specifications. Also, more tests will be specified by the independent engineer from time to time. This falls under the Good Industry Practices for quality assurance.
Borrow Area Source Approval Letter-1: Review observations on source approval for Borrow area
Case-1 Subject: Borrow area source approval-Reg.To The Concessionaire Submission: Review observations on source approval for Borrow area Dear Sir, With reference to your above letters and the document submitted by you, the same has been scrutinized by us and we would like to intimate you, that we have no objection if you procure Embankment & Sub grade materials from the following Borrow areas.
In this connection we would like to instruct you to comply the following:
Thanking you, Case-2 Subject: Borrow area source approval-Reg.To The Concessionaire Submission: Review observations on source approval for Borrow area Dear sir, With reference to your submission, we have reviewed as per as per point No 1, schedule D, page 240 of concession agreement and following are our comments for your submission of the Borrow area No 23A&28 material test results for the samples collected at a depth of 1.0 mt from OGL.
This is for your information and compliance Thanking You, Case-3 Subject: Borrow area source approval-Reg.To The Concessionaire Submission: Review observations on source approval for Borrow area Dear Sir, With reference to your above letters and the document submitted by you, the same has been scrutinized by us and we would like to intimate you that we have found following deficiencies. Lease agreement is not being enclosed for Borrow area No.8. Borrow area No.9 is located very near to the Project Highway, So it is objectionable according to Concessionaire Agreement clause Thanking you, Case-4 Subject: Borrow area source approval-Reg.To The Concessionaire Submission: Review observations on source approval for Borrow area Dear sir, In connection with the above subject, we would like to intimate you that we are not in a position to review your proposal until and unless supported by a copy of valid lease agreement These is for your information and necessary action. Case-5 Subject: Request for collect sample for Borrow area source approval-Reg.To The Concessionaire Submission: Review observations on source approval for Borrow area Ref: Your Letter submission Sir, With reference to above letters, you have submitted the Borrow area No 25 material test results for the samples collected at a depth of 1.5 mt from OGL.
Presently you are doing the excavation at a depth of above 1.5 mt from OGL where the present soil strata was Changed and you are using this material for embankment works of project bypass. You are advised to collect the samples, test for its suitability for embankment works/deleterious content test and submit the test results for our review. Further we noticed that larger size of boulders in embankments materials at following chainages which is not meeting the MORTH Specifications clause 305.2.1.4. 1) Ch 22+800 to Ch 23+040 2) Ch 24+060 to Ch 24+800 This is for your information and compliance Thanking you |
Borrow Area Source Approval Letter-2: Requesting an extension of Borrow Area No.XX.
The following is a sample draft letter format for approval of Extension of Borrow Area No. BA XX for extraction of soil to use in Embankment Construction for Project Highway.
| To
The Concessionaire, Subject: Extending Borrow Area No. BA XX to Extract Soil for Embankment Construction in Project Highway—Reg.
Dear sir, Regarding the aforementioned topic, we have examined your request to extend borrow area no. BA XX to extract soil for embankment construction.
We have reviewed the test results of the collected samples and the location plan. We have determined that they meet the specifications. By giving authorization for the removal of soil from the afore-mentioned borrows area, you are hereby required to abide by the conditions set forth by the Mandal Revenue Officer. Together with our representative, we will collect soil samples from the construction bed to assess the soil properties’ consistency. If we find unsuitable soil in the borrow area, we will abandon it and stop extracting any more soil from it. Once you have extracted the necessary amount of soil, you will close the borrow area as per your request. We accept this soil from the borrow area for embankment construction. Thank you while ensuring our best services. [Yours,] [Insert the name of the authorized person]. |
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Borrow Area Source Approval Letter-3: Source approval of Borrow Area Material (soil) for Construction Earthen Shoulders
The following sample draft is about the subject matter. And review observations on the same. Also requesting more information or test results to process.
| To
The Concessionaire, Subject: Source Approval of Borrow Area Material (soil) for Construction Earthen Shoulders—Reg Dear sir, We have reviewed your test results for the borrow area soil. We have determined that they meet the requirements outlined in Clause 305.2.1.5. According to MORT&H specifications, we use Table 300-1 (for MDD), Clause 305.2.1.1 (e) (for L.L. & PI), and Clause 305.2.1.2 (for Free Swell Index) as earthen shoulder material. The CBR is another parameter required to approve material usage. Thus, please submit the CBR test results as soon as possible to proceed with the matter. Thank you for ensuring our best services. [Yours,] [Insert the name of the authorized person]. |
Borrow Area Source Approval Letter-3A: Letter 3A: Later on, the submission of CBR test results by the Concessionaire
| The CBR test results for borrowed material are in conformity with the MORT&H guidelines and specifications. We hereby approve the use of this material in the work. |
Note to a visitor about the review observations on Borrow Area Source Approval Letter
It is that a few important and mandatory aspects are only discussed herewith. Kindly note that the above review observations are considered examples. You may adopt the gist of the subject and change it to suit the current need. And before using this content in your letter drafting, you need to ensure the specific material, other aspects, etc.
It is suggested to read Review Observations on Highway Material Source Approval
Also, read about the highway lane closure procedures and traffic diversion plans on the highway.
Additionally, you can find various sample draft formats for highway operation and maintenance correspondence.
