Immediate repair and maintenance of major bridges during the construction
- The following content is about the maintenance of the retained major bridge during the construction phase.
- It explains and briefs the condition assessment and necessary actions on maintenance requirements of major bridges.
- The content also highlighted the concessionaire obligations related to the maintenance of major bridges during the concession period in light of the contract provisions of the concession agreement. That is from the development phase, the construction phase, and the maintenance phase. The same is herewith highlighted for immediate reference.
- It also has correspondence between the independent engineer and concessionaire about the subject matter. i.e.
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Notice to concessionaire on existing bridge condition and instruct for immediate maintenance.
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A sample reminder notice or a follow-up action by the independent engineer.
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The concessionaire’s submission of restoration plans for major bridges.
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Review observations on restoration concessionaire submitted plans for major bridge repair and maintenance.
Contractual provisions about the repair and maintenance of major bridges during the concession period
The existing bridges that are proposed to be retained and rehabilitation of the foundation, substructure, and superstructure of any kind, including but not limited to the following, shall be done by the concessionaire under the contract.
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Repairing the honeycomb,
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Spalled concrete,
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Corroded and exposed reinforcement,
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Filling of cracks by epoxy injection,
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Removal of vegetation,
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Replacement of bearings,
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expansion joints,
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profile correction course, pier protection,
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dismantling of existing parapets and railings and replacement of the same with crash barriers.
Stage 1: Identification and service notice for repair and maintenance of major bridges.
To The Concessionaire, Subject: Precarious condition of the existing major bridge at km chainage 10+100-Reg.Dear Sir, During the monthly inspection of the team leader, an independent engineer, of the project highway on xx/xx/2024, the condition of the existing major bridge at km chainage 10+100 has been critically examined. That is, in a manner involving a skilled analysis of merit, and the following are the observations:
Under the above circumstances, you are being instructed to take care of the repair and strengthening of the damaged spans immediately. And employ specialised farms for proper rehabilitation, as per ground reality. This is for immediate compliance. Thanking you, |
Stage 2: Follow-up action and serve a reminder notice to the concessionaire for the repair and maintenance of major bridges.
To The Concessionaire, Subject: Major Concern for the Existing Major Bridge at Km. 10+100-RegReferred to: Independent Engineer TL’s Inspection Note, as above. Dear Sir, Consequent to the Team Leader’s site visit on xx/xx/2024, it has been found that, in connection with the immediate repair and the protection work that needed to be taken for the end span of Major Bridge at Km. 10+100,. Which is in extremely dangerous condition due to the total failure of one of the simply supported girders; nothing has been done so far. Though an investigation agency has been appointed by the EPC, the following actions are to be taken immediately, in consultation with the appropriate authority. Divert the traffic with immediate effect after constructing diversion works (if with the consent of the highway authority required) until the existing bridge is strengthened. Deploy extensive manning to guide the traffic while crossing the existing bridge until the diversification work is completed, and monitor the bridge closely. Caution boards, limiting the vehicle speed to 10 kmph and written both in local and English, are to be displayed at both ends of the bridge, with larger sizes, until the diversion work is completed. These are for immediate implementation to avoid accidents and loss of life. Thanking you, |
Stage 3: Submission of restoration plans for the repair and maintenance of major bridges.
To The Independent Engineer, Subject: Restoration plan of Major Bridge Km: 10+100-Reg.Dear Sir, We propose the following immediate measures to be taken on a war footing basis on the span towards the project end for ensuring safe traffic movement on the weak bridge.
This is for your review and approval, please. Assuring our best services at all times Thanking you |
Stage 4: Review observations on restoration plans for the repair and maintenance of major bridges.
To The Concessionaire Subject: Restoration of Major Bridge at Km Chainage 10+100-reg.Dear Sir, After a preliminary study of the proposal submitted by you in your above-mentioned letter related to the temporary strengthening of the existing major bridge at Km Ch 10+100, we would like to inform you of our observations:
Above all, your proposal will make the entire superstructure a rigid frame only. So, your proposal requires further modifications and discussions. However, the poor and disastrous condition of the major bridge at Km Ch. 10+100 is a subject of grave concern, and it’s a pity that, despite our instruction to divert the traffic in an appropriate manner until the existing bridge is rehabilitated, it is not being complied with. So, time and again, you are being instructed to take the safety of the traffic into consideration. This is for your information and necessary action only. Thanking you, |
Note to a visitor about the Repair and Maintenance of major bridge during the construction
It is that a few important and mandatory aspects are only discussed herewith. Kindly note that the above inspection observations are considered examples. You may adopt the gist of the subject and change it to suit the current need. And before using this content in your letter drafting, you need to ensure the specific CA Contractual conditions and other aspects, etc.
Also, Kindly note that the above mentioned contractual terms about the Concessionaire obligations on Repair and Maintenance of major bridge during the construction are stem from a 2022–2024 DBFOT project’s CA. under the PPP mode. So, make sure to make the necessary adjustments to align current contractual terms with the specific project’s CA.
It is suggested to read article about Safety during highway construction on Highway project
Also, read about the highway existing or retained Road maintenance during the construction phase and Highway inspection of Independent Engineer following heavy rain.
Additionally, you can find various sample draft formats for highway operation and maintenance correspondence.
FAQ’s related to the Repair and Maintenance of major bridge during the construction
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