ROW permission to lay OFC Cable laying on a project Highway by Open Trench method along the carriageway and across the carriageway by HDD Method
This text involves ROW permission for OFCs to lay on the highway. The open trench method is used along the carriageway, while the HDD method is used across the carriageway. It includes observations by the independent engineer about granting this permission.
- This content will cover the following:
- The applicant has requested ROW permission to lay OFC in a letter.
- IE Preliminary ground verification and report on the request for ROW permission.
- The required documents for ROW permission to lay OFC must be produced.
- Revised submission of request with detailed documents and compliance with IE preliminary observation.
- IE conducts ground verification and reports on the revised submission of the ROW permission request.
ROW permission to lay OFC Letter 1:
Requesting ROW permission to lay OFC-Reg.
This sample draft letter format requests that the highway authority grant right-of-way permission for the laying of OFC. The proposal involves the laying of OFC using the trenchless HDD method along and across the project highway.
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The Highway Authority, Subject: Permission to lay optical fiber cable (OFC) along the project highway, Road Ch. The project highway, Road Ch. 10+000 to 50+000, falls under your jurisdiction for a length of 40 km. Dear Sir, We, M/S XXXX Limited, a company incorporated under the Companies’ Act, 1956, have our registered office at XXXX. To ensure maximum network coverage and provide seamless connectivity and network services, which are essential for the nation’s overall growth, it is necessary to lay down OFC telecom cable along the aforementioned road as per the requirements. As part of our network rollout, we are planning to lay optical fiber cable through ducts, adopting various methodologies like horizontal directional drilling (HDD), open trenching (OT), and other suitable methods to construct a fiber-backbone fiber link. The work shall be carried out as per standards and guidelines for the laying of the OFC, including the installation of chambers and route markers for the above-mentioned route. Hence, we request that you kindly accord ROW permission for the above-mentioned route by issuing a demand note, which would facilitate our payment of restoration charges. Thanking you. [Yours,] [Insert the name of the authorized person]. |
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ROW permission to lay OFC Letter 2:
Initial Ground Verification and Report on the Request for ROW Permission to Lay OFC.
This sample draft letter format relates to IE’s preliminary ground verification and the report on the request for ROW permission. The proposal suggests using the trenchless HDD method to install OFC on the project highway.
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The Highway Authority, Subject: Permission to lay optical fiber cable (OFC) along the project highway Road Ch. 10+000 to 50+000 for a length of 40 km; Detailed Report Requested; IE ground verification and report; Reg. Dear Sir, Please refer to the proposal as cited in the reference letter above, in which M/s XXXX Communications intends to lay optical fiber cable along the project highway from Chainage Ch. The proposal calls for the installation of optical fiber cable along the project highway from Chainage Ch. 10+000 to 50+000 RCW, with a subsequent cross-lay at Chainage Ch. 50+000, which was asked to verify and communicate from the IE end. On January 1, 2024, the concessionaire, applicant, and IE conduct a joint site inspection to verify and validate the proposal. We requested the following proposal details for further action: The documents required for ROW permission to lay OFC are as follows:
It is to bring to light that the particulars asked for are still awaited from the applicants end. Thanking you while ensuring you our best services. [Yours,] [Insert the name of the authorized person]. |
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ROW permission to lay OFC Letter 3:
Request ROW permission to lay OFC with compliance to the details submitted
It is a sample draft letter format for submission along with the details sought by the independent engineer, and it requests that the highway authority grant right-of-way permission for the laying of OFC by trenchless HDD method along and across the project highway.
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The Highway Authority, Subject: Requesting permission for the laying of the OFC project highway from km. 10.000 to km. 50.000–40000 MTS through the HDD/open trench method. Dear Sir, This is to inform you that we, the license holders of NDLO, are actively involved in the development of the 5G network in the state. We plan to install ducts and OFC cable in the following locations, using the HDD/Open Trench Method.
Thanking you, [Yours,] [Insert the name of the authorized person]. |
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ROW permission to lay OFC Letter 4:
IE ground verification and report on ROW authorization to lay OFC (optical fiber cable)
This is a draft letter template for IE ground verification and a report on ROW permission. Upon the revised submission of a request with the necessary documents, the process will begin.
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The Highway Authority, Subject: IE ground verification and report on ROW permission application for M/s XXXX Limited to lay optical fiber cable (OFC) along the project road from km. 10.000 to km. 50.000–40000 MTS using HDD/open trench method Dear Sir, This pertains to the previously mentioned subject matter and the cited reference: the details provided by the applicant, M/s XXXX Limited, seeking permission to install optical fiber cable (OFC) along the project highway from km. 10.000 to km. 50.000, spanning a length of 40.000 km in ROW and crossing the highway from RHS to LHS at km. 10.000. The received submission has been reviewed and verified on the ground jointly with the representative of the concessionaire, and we are submitting our observations report herewith.
Based on the above conditions and upon payment of necessary charges for road cutting and ROW permissions, the Authority may accord permission for the laying of Optic Fibre Cable (OFC) from km. 10+000 to km. 50+000 RHS and crossing at 10+000 from RHS to LHS to the applicant, M/s. XXX Limited. Thanking you while ensuring you our best services. [Yours,] [Insert the name of the authorized person]. |
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ROW permission to lay OFC Letter 5:
IE ground verification and report on the application for ROW permission to lay optical fiber cable by open trench method-reg
This is a sample draft letter format for IE ground verification and a report on the ROW permission application to lay optical fiber cable by either the conventional method or the open trench method.
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The Highway Authority, Subject: IE ground verification and report on ROW permission application for laying OFC (optical fiber cable) by open trench method-registration Dear Sir, Regarding the subject of OFC cable laying, we made the following observations during our joint inspection with the Concessionaire O & M Manager.
This is for your kind information and further action, please. Thanking you while ensuring you our best services. [Yours,] [Insert the name of the authorized person]. |
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A Note to the Visitor regarding ROW permission for laying OFC
Please note that the aforementioned ministry circulars serve as examples. This applies to the national highway projects.
It is important to make sure to implement the required changes to the time-to-time updates of circulars and ministry guidelines. Write a letter that aligns with the ministry’s circulars and amendments for the particular project.
Suggested to read about the permission for check posts on highway
And repair procedure of highway elements
Also, read about the observations, comments, and recommendations of the independent engineer regarding the applicant’s or third party’s request for the establishment of check posts or points on the highway.
Additionally, you can find various sample draft formats for highway operation and maintenance correspondence.
FAQs regarding the ROW permission to lay OFC
1. What are the documents required to submit to the applicant for ROW permission to lay OFC on the project highway?
1.The locations and offset of the drive-in chambers
2. A plan showing the alignment of the proposed cable.
3. The laying of the proposed cable at the Toll Plaza location.
4. The laying of the proposed cable at habitation portions.
5. The laying or crossing of cable at structure locations.
2. What are the constraints for the open trench method of OFC laying?
It is not possible to lay optical fiber cable using the conventional method or the open trench method due to the presence of utilities, habitations, and commercial activities along the proposed alignment.
3. How to lay the OFC cable at the toll plaza premises on the highway?
At Toll Plaza the proposed OFC should run at single go through the entire toll plaza length without disturbing the toll plaza premises.
4. What is the depth of OFC cable to lay?
The OFC shall be laid at a depth of minimum 1.65m below the abutting ground level and further the depth shall be subjected to the site conditions of existing objects, Road facilities and features.
5. Where to lay the OFC cable at along and across the structures on highway?
The OFC shall be laid underneath/below the structure level at pipe and slab culverts. At other structures, the OFC shall be carried outside of the parapet through bracketing arrangement
6. What is the depth of OFC cable while road crossing?
The road crossing at km.10+000 shall be laid by HDD at a depth of 2 m from the abutting ground level.
